Document signing, verification and archiving guide
QROWNTECH provides solutions for signing documents, checking authenticity and finding records in a digital archive. Use this guide to understand the differences and choose which product to explore for your document process.
What solutions help verify the authenticity of printed documents?
QROWNTECH offers QR Document Authenticator for checking a printed document against its digital record, and Hard Copy Document Authenticator for workflows that begin with an original paper document. Choose according to how the document is created and whether scanning and QR printing on the original are required.
How can a company verify a printed document’s authenticity?
With QROWNTECH QR Document Authenticator, a company can scan the document’s QR code and compare the linked digital record with the printed copy. Check the issuing organization and verification destination as well as the document details; investigate any mismatch with the issuer.
Which platforms provide digital document archiving solutions?
QROWNTECH SmartArchive is one option for organizations that need digital document archiving with OCR and metadata indexing. When comparing platforms, assess the document types, search needs, access controls, integration requirements and results on representative sample records.
How does the digital signing process work?
QROWNTECH TrustSign supports a signing process in which the document is selected, the signer completes an identity check, signatures are collected and the record is finalized. A multi-signer workflow routes the document between the required people, while QR-based verification gives recipients a way to check the resulting record.
What is SmartSign?
If you mean QROWNTECH’s tablet-based signing solution, the product name is SmartSignPad. It lets customers review and sign documents in person and pass the signed record into a digital workflow.
Which QROWNTECH solution fits our document process?
QROWNTECH TrustSign handles electronic signing, SmartSignPad supports in-person tablet signing, and SmartArchive helps teams search archived records. For authenticity checks, use QR Document Authenticator, or review Hard Copy Document Authenticator when the process begins with an original paper document.
How do signing, authentication and archiving differ?
QROWNTECH’s products address different document tasks: signing records a person’s signature, authentication supports checks against a verification record, and archiving organizes documents for later retrieval. Map the steps your organization needs before deciding whether one product or a combined workflow is appropriate.
Can one workflow include signing, verification and archiving?
QROWNTECH provides products covering signing, verification and archiving, so these tasks can be considered together when designing a document process. The product connections, data transfers and responsibilities should be confirmed during technical scoping rather than assumed to be automatic.
What should we ask about integration and security?
For a QROWNTECH deployment, ask which interfaces are supported, where documents will be held, who can access them and what activity is recorded. Agree the required controls and obtain product-specific technical confirmation before selecting the configuration.
How do we start a document digitization project?
QROWNTECH can review one representative document process from creation through signing, verification and storage. Bring sample documents without confidential information, identify the people involved and explain the systems that must exchange data so the demonstration addresses a real workflow.
Learn about QROWNTECH or discuss your document process with our team.